Location and Job Title:
Admissions and Operations Coordinator - Part Time
Marlene Meyerson JCC Manhattan
334 Amsterdam Ave
New York, NY 10023
The Saul and Carole Zabar Nursery School at the Marlene Meyerson JCC Manhattan seeks a
part-time admissions and operations coordinator. The admissions and operations
coordinator will work closely with the director of admissions and enrollment, primarily to
support the admissions process and to manage staff documentation. The admissions and
operations coordinator will be responsible for helping to ensure that the school is in
compliance with all city and state regulations, and will act as a liaison for new hires and
current staff who have questions about paperwork and documentation. Additionally, the
admissions and operations coordinator will be responsible for working closely with
SchoolDoc, an online database that we use to manage our student and staff health and
training records. The admissions and operations coordinator must hold in-depth
knowledge about this site in order to help parents and staff navigate through the
documentation process. The part-time coordinator must be available for a minimum of 12 hours per week, with
availability and flexibility to work additional hours during the admissions season
(November-March) as is needed.
Roles and Responsibilities:
- Work closely with the director of admissions and enrollment to ensure a successful
- Help coordinate admissions events, tours, and play sessions for prospective families.
- Organize applications; maintain a database of incoming applications.
- Manually enter application data; create spreadsheet with all applicant information.
- Create rosters with applicant or incoming family information as needed for various
stakeholders, such as other members of the administrative team, finance
department, and Parents Association.
- Support admissions decision notifications and organize corresponding
documentation including contracts.
- Create a school directory and spreadsheet containing class lists.
- Learn and stay abreast of NYC Department of Health staff documentation
requirements. This pertains to the necessary staff member qualifications, medical
forms, and training certificates, and includes an awareness of how long each of these
documents are valid.
- Learn how to use SchoolDoc, the electronic health record database, to continuously
monitor staff files.
- Create records of individual staff files, noting the date staff ile was completed and
the new date for when it will expire.
- Maintain a staff file database and engage in ongoing monitoring of staff members' files to ensure all paperwork is fully complete, organized, accurate, and up-to-date.
- Communicate with teachers to give them advanced notice regarding when they need
to submit required paperwork.
- Work closely with SchoolDoc representatives to prepare for the new school year.
- Communicate with families and staff members who may need support in navigating
- Upload files to SchoolDoc for families and staff members who need assistance.
- Work with new hires to provide them with information related to required
documentation during the onboarding process.
- Run background checks for all staff; coordinate fingerprinting process.
- Adapt to new requirements instilled by the Department of Health.
- Schedule staff trainings.
- Ensure the website is up-to-date and work with the marketing team to convey
- Coordinate with the marketing team to update teacher bios and other pertinent
- Strong communication skills.
- Ability to adapt to changing requirements and needs.
- Proficient with Microsoft Office suite including Word, Excel, and Powerpoint.
- Prior administrative experience preferred.
- Flexible schedule; ability to take on additional hours as needed.
The Marlene Meyerson JCC Manhattan is home to a highly engaged, intergenerational constituency of more than 55,000 members. The vast majority of community members and participants reside in close proximity to our Upper West Side location, but many come from the five boroughs of New York City, as well as New Jersey and Westchester. As an institution that strives to welcome everyone, our constituency is made up of people of all ages, races, ethnicities, abilities, and gender identities. Through the JCC's Centers for Excellence, we offer more than 3,600 programs each year that are purposefully designed to educate, inspire, and transform our participants' minds, bodies, and spirits. Our programs are as broad-ranging and diverse as the community we serve, offering multiple and interconnected pathways for personal growth and meaningful engagement with others through the creative arts, education, health and wellness, sports, support, entertainment, fellowship, and civic involvement. The JCC embodies the principle that we are all responsible for one another. Through our community partnerships and social action initiatives, we have broadened our vision of communal life far beyond the walls of our building. We are committed to sharing our resources to benefit our constituency in the most expansive way possible, and to be a resource for them at every age and stage of life.